Best Practices for a Great Meeting on Capitol Hill

Wednesday, October 19th, 2016   /  Tags: agriculture, Capitol Hill, D.C., fly-in, food

With October recess and planning for the new administration and Congress underway, now is the time to review tactics you can use to take your fly-in to the next level. Below are 10 easy best practices that will help you have a successful meeting.

  • Introduce yourself and make it personal.
  • Give staff or elected official any handouts at the start of the meeting. Use talking points to stay on topic – aim only to cover 1-2 topics per meeting.
  • Treat staff with the same level of respect as you do the official.
  • Be specific in your ask.
  • If the member has done something to support your company or the industry, be sure to always thank them.
  • You may meet with elected officials/staff you don’t necessarily agree with politically, but it is important to always remain positive and cordial. Work your way to the tough topic once you’ve had a chance to get to know each other better.
  • Be sensitive and flexible about time as many meetings can get cut short.
  • If you don’t know an answer to a question, be honest about it and tell them you will follow up with an answer.
  • Say thank you and follow up with a thank you note or any additional deliverables discussed at the meeting.
  • If possible, offer a facility tour back in the district during a recess – this is the best way to show elected officials first-hand how decisions made in D.C. impact your business.


Food and agricultural organizations that need the right results in Washington, D.C. can trust Michael Torrey Associates to put its relationships, reputation and expertise to work on your issue. Since 2005, the firm has successfully provided legislative and regulatory guidance, issues management, communications resources and association management services to a wide variety of clients. Learn more about us at or contact us at